What's Your Number? An Accounting Blog
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What's Your Number? An Accounting Blog

Keeping track of income and expenses is essential, even if you don't own a business. And if you do own a business, things get even more complicated. There are paychecks to issue, taxes to track, and subcontractors to pay out. All of these details are a whole lot less challenging when you hire an accountant to oversee them. However, it is still important to know a little bit about accounting yourself. Dig into the articles on this website, and you'll gain a better understanding of accounting principles, what services accountants really offer, and the benefits of hiring these professionals to assist with your finances.

What's Your Number? An Accounting Blog

5 Tips For Using Business Accounting Software

Dianne Graham

Using accounting software can make your life a lot simpler. Accounting software will allow you to stay on top of your business financials easily. Using the software can be a little challenging if you have never used this type of program before. There are a few tips and tricks you can use to help you master your new business financial software.

Tip #1: Use the Getting Started Tutorials

Integrated into the software are "Getting Started" tutorials. These tutorials are nicely constructed and can really help you walk through the basics of the program and how it works. Invest a few hours to go through the entire tutorial program, and you will have a nice foundation to get started with using the program.

Tip #2: Create a Unique and Secure Password

You are going to need to use a password to log into your account. As this account is going to be holding all your business financial information, it is vitally important that you use an extremely unique and secure password.

This is not the time to use your default password. Instead, use a unique password that is made from a combination of different letters, both upper- and lowercase, as well as numbers and symbols. Make sure this password isn't similar to any other password you use. You want to use something unique to keep your financial information secure. It is also a good idea to change your password a couple of times per year.

Tip #3: Get All Your Business Information Correct

As you set up your account, you need to make sure that you get the business information correct. Entering the correct business information will help to ensure that all bills and invoices have the right information on them. You are going to double-check and make sure that your business name, address, business structure, and tax ID number are accurate.

Tip #4: Always Back Up Your Work

As you put all your financial information into your accounting software, you are going to want to make sure all that information is backed up. You can easily back up your information that is stored within the program onto the cloud. You can also back up the data to an external hard drive.

Tip #5: Get Professional Assistance

You may be able to figure out the basics of your accounting program quickly; however, if you want to set up your accounting software to perform more advanced functions, you are going to want to work with a certified accountant. A certified account will know how to set up your program to perform more advanced functions and will be able to provide you with additional insight and assistance that only a real person with accounting training can provide you with.  

When it comes to keeping your business financial records up-to-date and accurate, you are going to want to use an accounting program, such as QuickBooks. You can contact a resource that offers QuickBooks services to learn more. Be sure to use the in-program tutorials to learn the basics, and work with an actual accountant to keep your business on a solid financial track.